STATUTE

STATUTE OF THE ASSOCIATION

„DOG BREEDERS UNION”

in Węgierska Górka

 

 

Chapter 1

Name, area of activity, registered office and legal status

 

§ 1

 

The association DOG BREEDERS UNION, hereinafter referred to as the “Association”, is an association bringing together national and foreign cynological associations, breeders of purebred dogs, cynological judges, trainers, canine-assisted therapists, handlers, and enthusiasts of purebred dogs. The Association bases its activities on the voluntary work of its members.

§ 2

 

  1. The area of activity of the Association is the territory of the Republic of Poland.
  2. In order to achieve its statutory objectives, the Association may conduct activities outside the borders of the country, in compliance with the local laws.
  3. The registered office is in Węgierska Górka, Parkowa 8 street.

 

§ 3

 

The Association may join other national and international cynological organizations, associate such organizations within its structures, or conclude cooperation agreements with them.

 

§ 4

 

The Association „DOG BREEDERS UNION” is an association with legal personality and does not conduct economic activity.

§ 5

 

For the purpose of conducting its affairs, the Association may employ employees, including members of the Main Board.


§ 6

 

The Association operates in accordance with the Act of 7 April 1989, "Law on Associations", and this statute and is established for an

indefinite period.

§ 7

 

The Association uses the seal, logo, emblem, flag, colors, badges and organizational symbols in accordance with applicable regulations.

 

 

Chapter 2

Objectives and Means of Activity

 

 

§ 6

 

The objectives of at Association are:

  1. organizing, supporting and promoting the breeding of purebred dogs domestically and abroad,
  2. associating and cooperating with organizations of breeders and enthusiasts of purebred dogs in Poland and abroad,
  3. creating, recognizing, implementing and documenting breed standards of purebred dogs,
  4. maintaining documentation of members in accordance with established rules,
  5. organization of purebred dog shows, training sessions, demonstrations and meetings,
  6. supporting and participating with working dogs in demonstrations, training activities and canine-assisted therapy sessions with children and adults, both able-bodied and with disabilities,
  7. promoting knowledge about the upbringing, maintenance and training of dogs,
  8. assisting people with disabilities in selecting, purchasing and training working dogs or daily assistance,
  9. organizing courses; training, examining and appointing junior cynological assistants, cynological assistants, trainee judges, working trial assistants and judges, conformation judges, decoys, training instructors and dog therapists,
  10.        contributing to the development of world cynology through integration of cynological communities, adherence to ethical principles

by members and collaborators, and providing information on the management of individual dog breeds,

  1.        promoting and increasing public knowledge of humane treatment of animals,
  2. raising awareness and supervision in the field of dog welfare,
  3.        charitable activities for able-bodied and disabled persons and their dogs,
  4.        activities for ecology and animal protection and protection of natural heritage,
  5. promotion and protection of human and canine health,
  6.        activities supporting the organization of recreation for children, youth and adults, both able-bodied and with disabilities, and their dogs,
  7. preventive activities against addictions and social pathologies,
  8.        cooperation with local government units in the promotion of physical culture, sports, tourism and sightseeing for people and their dogs,
  9.        activities aimed at effective use of European Union funds, targeted programs and national grants.

 

§ 7

 

The Association carries out its statutory tasks in cooperation with member organizations, cooperating organizations from Poland and abroad, governmental and non-governmental organizations, local governments, institutions, schools, the local community, and other cynological associations from Poland and abroad by:

  1. organizing dog exhibitions and shows,
  2. organizing lectures, conferences, workshops, training sessions, meetings, and courses, both national and international,
  3. promoting cynological knowledge among both children and adults,
  4. maintaining documentation of member and cooperating organizations,
  5. exchanging breeding experiences and cooperating with other cynological organizations from Poland and abroad,
  6. maintaining contact with appropriate institutions: local

government, professional, and community institutions in Poland and abroad, and recruiting them to cooperate within the scope of the

Association's objectives,

  1. conducting information, advisory, and publishing activities,
  2. publishing bulletins, leaflets, and other educational or promotional materials, and maintaining a website,
  3. active Supporting the activities of preschools, secondary schools, and universities, as well as research and development institutions in the field of canine education,

  1.   organizing summer camps, rallies, trips, sports competitions, dog therapy and rehabilitation sessions for children and young people, both able-bodied and disabled, with the participation of their dogs, or guides with their service dogs.
  2.   in achieving the above goals (points 1-11), the Association relies on the voluntary work of its members. However, in the case of activities requiring a significant amount of labor, financial

resources, and expertise, the Association has the right to

commission them to other persons and employ employees to fulfill its statutory duties.

  1.   if necessary, it is also possible to compensate Board members for activities performed in connection with their duties.
  2.   it cannot be ruled out that other equally important tasks will arise within the scope of the Association's statutory activities. These will also be carried out with the utmost diligence.

 

§ 8

 

Within the Association, sections, clubs, or teams of breeders and enthusiasts of specific dog breeds or groups of breeds may be established to promote specific breeds or groups of breeds.

 

§ 9

 

The Association bases its activities mainly on the voluntary work of its members and activists, as well as the support of volunteers.

 

 

Chapter 3

Members, their rights and obligations

 

 

§ 10

Members of the Association are divided into:

  1. ordinary,
  2. supporting,
  3. honorary.

 

§ 11

 

Ordinary members of the Association may be:


  1. An ordinary member may be any person interested in cynology and the statutory activities of the Association who is at least 18 years old, a citizen of the Republic of Poland, or a foreigner with full legal capacity under Polish law.
  2. Legal entities and associations of such entities, from Poland or abroad, whose statutory activities include cynology in a broad sense, upon signing a membership agreement.

 

§ 12

 

Ordinary members have the right to:

  1. Participate in General Meetings with passive and active voting rights, subject to § 10 points 2-3.
  2. Submit proposals and motions to the Association's governing bodies.
  3. Participate in all events organized by the Association.
  4. Exercise other rights specified by the Association's Board.
  5. The rights described in § 12 are granted to members who are not in arrears with their dues to the Association.

§ 13

 

Supporting members may be natural persons with full legal capacity and legal persons who support the objectives of the Association, are admitted by the Board and declare material or financial support.

 

§ 14

 

Supporting members have the right to:

  1. Participate in General Assemblies personally or through delegates,
  2. Submit motions and proposals to the authorities of the Association,
  3. Enjoy other rights determined by the Board.

 

§ 15

 

Ordinary and supporting membership is acquired upon entry on the membership list maintained by the Association, based on a membership declaration, membership agreement or

cooperation agreement.

 

§ 16

 

The obligations of ordinary and supporting members include:

  1. Active participation in the Association’s activities,

  1. Compliance with the Statutes, internal regulations and resolutions of the Association’s authorities,
  2. Dignified representation of the Association,
  3. Payment of membership fees under rules set by the General Assembly.

§ 17

 

  1. An honorary member may be a person who has made an outstanding contribution to the development of the Association or has otherwise earned special recognition.
  2. Honorary membership is granted by the General Assembly.
  3. Honorary members are exempt from membership fees.

§ 18

 

Membership ceases as a result of:

  1.     voluntary resignation submitted in writing to the Board,
  2.     removal from the membership list by Board resolution in the case of:
    1.     intentional violation of the Statutes,
    2.    failure to participate in statutory activities for one year,
    3.     actions detrimental to the Association,
    4.    arrears in membership fees for one year,
  3.     death or loss of full legal capacity,
  4.     deprivation of public rights by a final court judgment,
  5.     dissolution of the Association.

An appeal against a Board resolution may be submitted to the General Assembly within 30 days; its decision is final.

 

Chapter 4 Authorities of the Association

§ 19

 

  1.     The authorities of the Association are:
    1.                 the General Assembly of Members,
    2.                the Board,
    3.                 the Audit Committee.

 

  1.     The term of office is four years.
  2.     Elections are conducted by secret or open ballot, as decided by the General Assembly.

  1.     Resolutions of all the authorities of the Association are adopted by a simple majority unless the statute provides otherwise.

 

§ 20

 

  1.     The General Assembly is the supreme authority and may be ordinary or extraordinary.
  2.     The Reporting and Electoral Assembly is convened every four years.
  3.     The Reporting Assembly is convened at least once a year.
  4.     An Extraordinary Assembly is convened by the Board:
    1.                 on its own initiative,
    2.                at the request of the Audit Committee,
    3.                 at the request of two-thirds of all members.
  5.     It shall be held within 30 days and deliberate only on matters for which it was convened.

§ 21

 

  1.    The exclusive competence of the General Meeting of Members includes:
    1.   adopting the statute or its amendments,
    2.   considering and adopting reports of the Management Board and the Audit Committee,
    3.   approving, at the request of the Audit Committee, a vote of approval for the Association's Management Board,
    4.   electing the Management Board and the Audit Committee,
    5.   establishing the amount and procedure for paying membership dues,
    6.   adopting the main directions of the Association's activities,
    7.     considering appeals against Management Board resolutions regarding removal from the list of members,
    8.   adopting resolutions regarding the dissolution of the Association and the allocation of the assets of the liquidated Association,
    9.    considering and resolving other matters brought to the agenda of the General Meeting of Members, not reserved for the competence of other bodies,
    10.   conferring honorary membership of the Association,

 

  1.    The General Meeting of Members of the Association is valid on the first meeting date if at least 1/4 of the members entitled to vote are present, and on the second meeting date regardless of the number of members present, provided that such date was specified in the resolution.
  2.   Persons invited by the Management Board may participate in the General Meeting of Members of the Association in an advisory capacity.

§ 22

 

  1.     The Association's Board consists of 3-9 members elected by the General Meeting of Members of the Association, who elect from among themselves the President, Vice-President, Secretary, and Members of the Board.
  2.     Meetings of the Association's Board of Directors are held as needed, but no less frequently than once per quarter – including electronically.
  3.     Resolutions of the Association's Board of Directors are valid if at least half of the Board members are present, including the President or Vice-President.
  4.     Between Board meetings, the President, acting jointly with the Vice-President, exercises the Board's powers.
  5.     In the event of the President's prolonged inability to perform his or her duties (for a period exceeding 3 months), the Vice-President shall assume this role for that period.

§ 23

 

The responsibilities of the Association's Board include managing the Association's ongoing activities between General Meetings of Members, in particular:

  1.     representing the Association and acting on its behalf, both in Poland and abroad,
  2.    implementing resolutions of the Association's General Meeting,
  3.     adopting periodic action plans and budget estimates,
  4.    appointing and dissolving problem-solving committees,
  5.     admitting and expelling members,
  6.      managing the Association's assets and funds in accordance with applicable regulations,
  7.     submitting reports on the Association's activities.

 

§ 24

 

  1.             A member of the Association's Management Board may be suspended or dismissed from the Management Board if they fail to perform their duties, act inconsistently with the Articles of Association, or otherwise betray the trust of the Association's members.
  2.             A resolution to suspend or dismiss a member of the Management Board shall be adopted by the Management Board by a 1/2 majority vote with at least 1/2 of those eligible to vote present.

  1.             A removed or suspended Management Board member has the right to appeal to the General Meeting of Members within 30 days of the adoption of the resolution on removal or suspension.

 

§25

 

  1.   The Audit Committee is the body responsible for overseeing the overall activities of the Association.
  2.    The Audit Committee consists of 2-5 members elected by the General Meeting of Members.
  3.    The Committee elects a Chairperson from among its members.
  4.    The Audit Committee operates under the regulations approved by the General Meeting of Members of the Association. 5. The Audit Committee's duties include:
    1.    conducting periodic audits of the Association's statutory and financial activities,
    2.    issuing post-audit recommendations if any deficiencies are identified, specifying deadlines and methods for their removal,
    3.    submitting reports on its overall activities to the General Meeting of Members and submitting a motion to grant or refuse to grant a discharge to the outgoing Management Board,
    4.    submitting objections to proposed resolutions, decisions, and actions of the Management Board if the Committee concludes that they will or may cause irregularities in the Association's operations,
    5.      requesting the convening of an Extraordinary General Meeting of Members, or requesting the convening of a Management Board meeting if it is determined that the Management Board's actions are inconsistent with the law, the statute, or the essential interests of the Association.

§26

 

  1.             A member of the Audit Committee may be suspended or dismissed from office if they fail to perform their duties, act inconsistently with the Statute, or otherwise betray the trust of the Association's members.
  2.             A resolution to suspend or dismiss a member of the Audit Committee shall be adopted by the Audit Committee by a 1/2 majority vote with at least 1/2 of those eligible to vote present.
  3.             A dismissed or suspended member of the Audit Committee has the right to appeal to the General Meeting of the Association's Members within 30 days of the adoption of the resolution on dismissal or suspension.

§ 27

 

If a vacancy occurs on the Management Board or Audit Committee, these authorities have the right to co-opt new members from among the Association's members. The number of co-opted members may not exceed one-third of those elected.

 

 

Chapter 5

Distinctions and penalties

 

§ 28

  1.             Honors and awards are granted for active participation in the Association's tasks.
  2.             The principles and procedures for granting honors and awards are specified in the internal regulations adopted by the Association's Board.

 

§29

 

  1.      In the event of a violation of the provisions or resolutions of the Association's governing bodies, the Management Board has the right – in accordance with the regulations approved by the General Meeting of the Association – to impose the following penalties:
    1.    warning,
    2.    reprimand,
    3.    suspension of membership rights for a period of 6 months,
    4.    expulsion from the Association.
  2.    A member of the Association has the right to appeal a resolution of the Management Board to impose a penalty to the General Meeting of the Association within 30 days.
  3.   The resolution of the General Meeting of Members to impose a penalty is final.

 

 

Chapter 6

Assets and funds of the Association

 

§30

 

  1.    The Association's assets consist of real estate, movable property, and funds:
    1.    membership and entry fees,

  1.    budget subsidies for assigned tasks,
  2.    donations, bequests, and inheritances from legal and natural persons,
  3.    income from the sale of property,
  4.    income from public donations and public collections.

 

§ 31

 

  1. For the validity of financial commitments and the granting of powers of attorney, the signatures of two members of the Management Board acting jointly, including the President or Vice President, are

required.

  1. The President's signature is required for representation in court, enforcement, administrative, and arbitration proceedings.

 

 

Chapter 7

Change of the statute and dissolution of the Association

 

§ 32

 

Amendments to the Association's statute require a resolution of the General Meeting of the Association adopted by a 1/2 majority of votes in the presence of at least 1/4 of those entitled to vote.

 

§ 33

  1. The Association may be dissolved by a resolution of the General Meeting of Members of the Association, passed by a two-thirds majority vote with at least 1/2 of those entitled to vote present.
  2. The resolution to dissolve the Association shall specify the procedure for liquidation and the purpose for which the assets are to be allocated.
  3. In matters not regulated by these Bylaws, the provisions of the Law on Associations shall apply.

 

 

This statute has been adopted and comes into force on April 5, 2025

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